Insurance Eligibility Verification Software That Actually Works
Stop losing revenue to eligibility denials. Our automated insurance verification systems reduce denial rates by up to 72% deployed in your existing EHR/Practice Management system environment in 6-8 weeks. No integration required.
380K+
Eligibility Checks Automated
$1.16M
Client Savings (6 months)
1,800+
Payers Connected
32%
9%
7 min saved
7,600+ hrs
7 min saved
Denial rate reduced
Sound Familiar?
Revenue cycle leaders tell us the same problems over and over. We've lived them too that's why we built Innobot.
Manual Verification Chaos
Staff spending 7+ minutes per eligibility check, logging into dozens of payer portals, copying data by hand. Errors are inevitable.
Eligibility Denial Avalanche
25-32% of claims denied for eligibility issues. Each denial costs $25-50 to rework if you can get to it before timely filing runs out.
Staffing Impossibility
Can't hire enough. Can't train fast enough. Turnover kills momentum. And every open req means more work pushed to already-stretched teams.
Prior Auth Backlogs
Authorizations taking days instead of hours. Procedures delayed. Patients frustrated. Revenue stuck in limbo.
Implementation Fear
Last automation project took 12 months. IT says they need 6 months just for integration. You don't have time for another failed initiative.
Margin Pressure
Costs up 8% year over year. Reimbursements flat or declining. Every dollar of leakage hurts more than it used to.
Revenue Reconciliation Automation That Works in Your Existing Systems
Innobot doesn't require new integrations. Our bots work exactly like your best biller would logging into EHR/Practice Management system and reconciling revenue the right way, every time.
Batch Eligibility Verification
Process hundreds of upcoming appointments overnight. Bots pull your schedule, navigate to each payer portal, extract coverage details, and post results to patient records before staff arrives.
Runs scheduled appointments 24-72 hours ahead
Navigates 1,800+ payer portals automatically
Extracts plan type, coverage dates, and network status
Posts standardized notes to EHR/Practice Management system
Benefits Verification & Liability Calculation
Go beyond active/inactive status. Bots extract detailed benefits information and calculate exactly what the patient owes copay, coinsurance, deductible remaining so your front desk can collect accurately.
Pulls copay amounts by visit type (specialist vs. PCP)
Tracks deductible and out-of-pocket accumulation
Calculates patient liability automatically
Flags high-deductible plans for financial counseling
Real-Time Verification for Walk-Ins
Same-day appointments and walk-ins don't wait. Bots trigger on registration, verify coverage in minutes, and alert registrars when eligibility issues need human review.
Triggers automatically on new registrations
Verifies coverage in 2-4 minutes per patient
Sends alerts for inactive or changed coverage
Handles all level care
Insurance Discovery & Change Detection
Patients switch plans, lose coverage, gain Medicaid and don't always tell you. Bots identify coverage changes before claims go out, preventing eligibility denials at the source.
Update new or changed insurance coverage
Detects Medicaid eligibility for self-pay patients
Flags coordination of benefits issues
Reduced eligibility denials from 32% to 9% for one client
Implementation That Doesn't Derail Your Team
We've heard the horror stories. 12-month implementations. IT integration nightmares. Projects that never go live. That's not us.
Discovery
We map your charge capture workflows, payer mix, and edge cases. We understand where revenue is leaking before we write a line of code.
Design
Custom rule engine and decision trees built for your specific workflows. This isn't one-size-fits-all it's "build-a-bear" customization with pre-built components.
Development
Bots are programmed to work exactly like your best employees navigating the same screens, clicking the same buttons, following the same processes.
Go-Live
Incremental testing (5 → 15 → 50 → 100+ accounts) ensures quality. Then full production deployment with ongoing monitoring and support.
Real Results from Organizations Like Yours
We're not a tech company selling automation. We're RCM operators who found a better way. These numbers aren't projections they're what our clients actually achieved.
Hours of manual work eliminated
Reduction in eligibility denials
Cost per touch (vs. $18/hr manual)
Saved per eligibility verification
"We were skeptical after being burned by other automation vendors. Innobot delivered in 8 weeks what a competitor couldn't do in 14 months. The eligibility bot catches coverage changes we were missing entirely."
We're Different And Here's Why It Matters
We're not a tech company that learned healthcare. We're RCM operators who built the automation we wished existed.
RCM Expertise First
Our founder has 28+ years in healthcare operations. We started in revenue cycle, not tech. We understand your problems because we lived them.
No Integration Required
Our bots work the same way your staff does logging in, navigating screens, clicking buttons. Works with EHR/Practice Management, and 1,800+ payers.
6-8 Week Implementation
Not 6-12 months. Every process automated in 6-8 weeks. Our "build-a-bear" approach uses pre-built components customized to your workflow.
Accessible Pricing
We built Innobot to be the "Walmart of healthcare automation" high quality at accessible prices. Mid-market hospitals shouldn't be priced out of automation.
Full-Service Model
Every engagement includes a dedicated team: software developers, business analysts, solution architects, quality auditors, and onshore RCM experts with 10-15+ years experience.
Proven Track Record
$1.3 billion in increased revenue at previous organizations. $17M recovered in underpayments in 120 days for one client. 20% staff reduction in year one for a 4-year enterprise client.
Frequently Asked Questions About Insurance Eligibility Verification Software
How does automated insurance verification work with Epic and Cerner?
Our bots access Epic, Cerner, Meditech, and other EHRs the same way a remote employee would through secure RDP/VPN access. They navigate your existing screens, run reports, verify eligibility across payer portals, and post results back to patient records with standardized notes. No API integration, no HL7 interface, no IT project required.
What's the ROI of cloud-based insurance verification automation tools?
Our clients typically see: 70%+ reduction in eligibility denial rates, 7 minutes saved per verification (equivalent to 300+ hours/month per FTE), cost per touch dropping from $18/hour manual to ~$0.06 automated, and Q1 revenue increases of 30%+ from deductible hold strategies. One multi-location practice documented $1.16M in financial benefit in 6 months.
Can automated verification handle prior authorizations for complex cases?
Yes. Our prior authorization automation determines if auth is required based on payer rules and CPT codes, gathers clinical documentation from your EHR, completes payer-specific forms, submits via portal or e-fax, checks status every 24 hours, and updates your system upon approval. For recurring visit authorizations (PT/OT/wound care), bots track visit counts and submit renewal requests proactively.
How long does implementation take for healthcare insurance verification automation?
Typically 6-8 weeks from kickoff to production. This includes process discovery (we document your workflows), workflow design, bot configuration using our pre-built EHR and payer components, and incremental testing on 5→20→100+ accounts before full deployment. Most clients see ROI within the first quarter.
Is the health insurance eligibility verification software secure and HIPAA compliant?
Yes. We're SOC 2 Type 2 certified and execute BAAs with all clients. All PHI stays within your environment bots process data in your systems, not ours. We use IP whitelisting, employee monitoring, credential management through LastPass, and physical security protocols for all operations.
Ready to Stop Leaving Revenue on the Table?
See how Innobot's charge capture automation can work in your specific environment. No pressure, no generic demo just a real conversation about your challenges.
