Healthcare Denial Management Software That Actually Works
Stop losing revenue to denials. Our medical billing denial management software reduced eligibility denials from 25% to 9% without replacing your staff.
HIPAA Compliant
SOC 2 Certified
Works with all EHR/PM System
7 min saved
Batch Reconciled
Your Denial Management Process Is Costing
With denial rates averaging 25-32% and each rework costing $25-118, your team is fighting fires instead of preventing them.
Staff Drowning in Manual Work
Average teams spend 13+ minutes per denial appeal, manually pulling records, filling forms, and navigating payer portals. That's hundreds of hours monthly that could go toward patient care.
Eligibility Denials Eating Your Margins
Industry denial rates run 25-32%. Each denial costs $25-118 to rework. When your margins are already thin, you can't afford to chase claims that should have been clean.
Revenue Leaking Through Underpayments
Underpayments hide in plain sight $5 here, $20 there. Your team is too busy with high-dollar claims to chase them, but they add up to millions annually.
Staffing Challenges Won't Stop
Hiring is hard. Turnover is expensive. Training takes months. And every open position means claims sitting untouched past timely filing deadlines.
Integration Nightmares
You've heard the automation pitch before: 12-month implementations, IT resources you don't have, and promises that rarely deliver. Who has time for that?
Timely Filing Write-Offs
Claims sitting in AR get written off to timely filing every month. Your staff knows it's happening they just don't have bandwidth to stop it.
Automated Denial Management That Works in Your Systems
Innobot's denial management automation bots work exactly like your staff logging into your EHR, navigating payer portals, pulling records, and submitting appeals. No integration. No IT project. Just results.
Intelligent Denial Identification
Bots pull denial reports daily, categorize by CARC/RARC codes, and route to the right queues. No more manual sorting through work queues to find what's actionable.
Automated Appeal Package Creation
For each denial, bots gather medical records, consent forms, and supporting documentation from your EHR. They generate templated appeal letters with the language payers require.
Multi-Channel Appeal Submission
Appeals are submitted automatically via payer portal, e-fax, or paper mail whatever each payer requires. The bot handles reconsideration and redetermination forms across 1,800+ payers.
Proactive Denial Prevention
Beyond appeals, bots verify eligibility before service, check authorization requirements, and flag issues before they become denials. Prevention beats recovery every time.
Implementation That Doesn't Derail Your Team
We've heard the horror stories. 12-month implementations. IT integration nightmares. Projects that never go live. That's not us.
Discovery
We map your charge capture workflows, payer mix, and edge cases. We understand where revenue is leaking before we write a line of code.
Design
Custom rule engine and decision trees built for your specific workflows. This isn't one-size-fits-all it's "build-a-bear" customization with pre-built components.
Development
Bots are programmed to work exactly like your best employees navigating the same screens, clicking the same buttons, following the same processes.
Go-Live
Incremental testing (5 → 15 → 50 → 100+ accounts) ensures quality. Then full production deployment with ongoing monitoring and support.
Real Results from Organizations Like Yours
These aren't projections. This is what our clients measured in their own systems.
Short-Term Acute Care Hospital – $320M Net Patient Revenue
A 280-bed short-term acute care facility was hemorrhaging revenue to denials $2.8M annually in timely filing write-offs alone. With only 12 AR specialists managing 47,000+ open claims, appeals were reactive and inconsistent. Within 90 days of deploying Innobot's denial management automation, they cleared the backlog and built a proactive denial prevention workflow.
Saved per denial appeal (now automated)
Underpayment recovery in 120 days (single client)
Cost per automated touch vs $18+ manual
From kickoff to first bot in production
We're Different And Here's Why It Matters
We're not a tech company that learned healthcare. We're RCM operators who built the automation we wished existed.
RCM Expertise First
Our founder has 28+ years in healthcare operations. We started in revenue cycle, not tech. We understand your problems because we lived them.
No Integration Required
Our bots work the same way your staff does logging in, navigating screens, clicking buttons. Works with EHR/Practice Management, and 1,800+ payers.
6-8 Week Implementation
Not 6-12 months. Every process automated in 6-8 weeks. Our "build-a-bear" approach uses pre-built components customized to your workflow.
Accessible Pricing
We built Innobot to be the "Walmart of healthcare automation" high quality at accessible prices. Mid-market hospitals shouldn't be priced out of automation.
Full-Service Model
Every engagement includes a dedicated team: software developers, business analysts, solution architects, quality auditors, and onshore RCM experts with 10-15+ years experience.
Proven Track Record
$1.3 billion in increased revenue at previous organizations. $17M recovered in underpayments in 120 days for one client. 20% staff reduction in year one for a 4-year enterprise client.
Frequently Asked Questions About Denial Management Software
How does automated denial management software work with our existing EHR?
Our bots work exactly like your staff they log into EHR/Practice Management system via secure RDP/VPN access. No API integration required. The bot pulls reports, navigates screens, enters data, and creates notes just as a person would. Your EHR remains the system of record.
How long until we see ROI from medical billing denial management software?
Most clients see positive ROI within 90 days of go live. Our case studies show $1.16M+ recovered in 6 months and 46,000+ hours saved annually. We'll provide a custom ROI projection based on your volumes before you commit.
What makes your denial management solutions different from traditional RPA?
We're not generic automation consultants learning healthcare we're RCM operators who built automation. Our team knows the difference between a CARC and RARC code, understands timely filing nuances, and has managed denial teams. The bots are pre-trained on revenue cycle workflows.
What denial rate reduction can we expect from denial management services?
Results vary by organization, but we've reduced eligibility-related denials from 25%+ to 9% for clients. The key is proactive verification and early intervention catching issues before claims submit, not after they're denied.
Do we need IT resources for implementation?
Minimal IT involvement is needed typically just setting up secure access credentials. We handle all configuration and testing. Your IT team won't be pulled into a 6-month project; they'll spend a few hours total.
Ready to Stop Leaving Revenue on the Table?
See how Innobot's charge capture automation can work in your specific environment. No pressure, no generic demo just a real conversation about your challenges.
