Automated Charge Capture That Stops Revenue Leakage
Every missed charge is money walking out the door. Innobot's charge capture automation ensures every billable service is documented, coded, and submitted without adding to your staff's workload.
HIPAA Compliant
SOC 2 Certified
Works with all EHR/PM System
Manual Charge Capture Is Costing You More Than You Think
When charge capture in medical billing relies on manual processes, revenue leakage isn't a risk it's a certainty. Here's what's draining your bottom line.
Missed Charges & Unbilled Services
Providers deliver care but charges never make it to billing. Studies show hospitals lose 1-2% of net patient revenue to missed charges that's millions annually for Mid Market systems.
Staffing Shortages & Turnover
Your billing team is stretched thin. Every resignation means lost institutional knowledge. Manual charge reconciliation consumes hundreds of hours monthly time your team doesn't have.
Coding Errors & Claim Denials
Wrong CPT codes. Missing modifiers. Incorrect diagnosis links. Manual charge entry introduces errors that cascade into denials, delays, and lost revenue that's hard to recover.
Timely Filing Failures
Charges sitting in limbo miss filing deadlines. One client found $250,000+ in timely filing write offs over 10 months. That's real money that should never have been lost.
Integration Nightmares
You've been burned before. Six-month implementations that drag to 12 months. IT projects that never fully launch. You need a solution that works in your existing systems not another headache.
No Visibility Into Performance
Is Dr. Smith's charge volume down 32% because she was on vacation or because charges are being missed? Without automated tracking, you're flying blind on charge capture performance.
Charge Capture Revenue Cycle Automation Built by RCM Experts
We're not a tech company that learned healthcare. We're healthcare revenue cycle professionals who built automation to solve the problems we lived every day for 28+ years. Our founder went from front desk to VP of Operations for a 250 hospital system before building Innobot.
Capture Every Billable Service
Automated charge sheet validation catches missing CPT codes, diagnosis links, and modifier combinations before they become revenue leakage.
Real-Time Charge Reconciliation
Compare encounters to charges automatically. Identify discrepancies before claims go out not months later during an audit.
Clean Claim Submission
Built-in logic validates charges against payer rules before submission. Higher first pass rates mean faster reimbursement.
KPI Dashboards & Alerts
Track charges by provider, department, and procedure. AI identifies anomalies like "Dr. Smith's charges are down 32%" so you can investigate, not guess.
Live in 6-8 Weeks. Not 6-12 Months.
We know you've heard promises before. Our implementation is different because we've done this hundreds of times and because our bots work in your existing systems with zero integration required.
Discovery
We map your charge capture workflows, payer mix, and edge cases. We understand where revenue is leaking before we write a line of code.
Design
Custom rule engine and decision trees built for your specific workflows. This isn't one-size-fits-all it's "build-a-bear" customization with pre-built components.
Development
Bots are programmed to work exactly like your best employees navigating the same screens, clicking the same buttons, following the same processes.
Go-Live
Incremental testing (5 → 15 → 50 → 100+ accounts) ensures quality. Then full production deployment with ongoing monitoring and support.
Real Numbers From Real Healthcare Organizations
Don't take our word for it. Here's what automated claim scrubbing and revenue cycle automation delivered for one multi-location dermatology network.
Enterprise Healthcare Technology Company
"After three years of automating with Innobot, we transitioned from expensive RPA platform licenses to their Python-based solution saving over $3 million annually. The automation handles everything from eligibility to payment posting to clearinghouse rejection corrections."
- VP of Operations, Enterprise Healthcare Technology Company
We're Different And Here's Why It Matters
We're not a tech company that learned healthcare. We're RCM operators who built the automation we wished existed.
RCM Expertise First
Our founder has 28+ years in healthcare operations. We started in revenue cycle, not tech. We understand your problems because we lived them.
No Integration Required
Our bots work the same way your staff does logging in, navigating screens, clicking buttons. Works with EHR/Practice Management, and 1,800+ payers.
6-8 Week Implementation
Not 6-12 months. Every process automated in 6-8 weeks. Our "build-a-bear" approach uses pre-built components customized to your workflow.
Accessible Pricing
We built Innobot to be the "Walmart of healthcare automation" high quality at accessible prices. Mid-market hospitals shouldn't be priced out of automation.
Full-Service Model
Every engagement includes a dedicated team: software developers, business analysts, solution architects, quality auditors, and onshore RCM experts with 10-15+ years experience.
Proven Track Record
$1.3 billion in increased revenue at previous organizations. $17M recovered in underpayments in 120 days for one client. 20% staff reduction in year one for a 4-year enterprise client.
Frequently Asked Questions About Charge Capture Software
What is charge capture in medical billing, and why does it matter?
Charge capture is the process of recording all billable services, procedures, and diagnoses rendered during a patient encounter. It's the bridge between clinical care and billing, ensuring every service performed is documented with correct CPT and ICD-10 codes. When charge capture fails, services go unbilled, and revenue leaks. Studies show hospitals lose 1-2% of net patient revenue to missed charges annually. For a $500M health system, that's $5-10M walking out the door every year.
How does charge capture automation work with our existing EHR?
Our bots work exactly like a human employee would logging into your systems, navigating screens, pulling reports, and entering data. There's no integration, API connection, or IT project required. We support Epic, Cerner, Meditech, eClinicalWorks, and virtually every other major EHR and practice management system. Your workflows don't change. Your staff continues using the same systems. The bot just handles the repetitive work.
What does charge reconciliation automation include?
Charge reconciliation ensures that what you billed matches what you were paid. Our automation compares charges to payments, identifies underpayments against fee schedules, flags discrepancies, and can generate templated appeal letters for underpayments. One client recovered $17M in underpayments in just 120 days using our automated reconciliation and appeal process. The bot checks every line item something that would be impossible for your staff to do manually at scale.
How long does implementation really take?
Each process automation goes live in 6-8 weeks from kickoff. That includes discovery, design, development, testing, and production deployment. We're able to move this fast because we've built automations in virtually every system and payer portal we have pre-built components that we customize to your specific workflow. No starting from scratch. No 12-month IT projects. If the first automation takes 6 weeks, the next one often takes 4-5 weeks because we've already documented your processes and edge cases.
What ROI can we expect from automated charge capture?
ROI varies by organization, but here's real data: One enterprise client with 14,000+ employees achieved a 20% staff reduction in year one and they've been a client for four years because the ROI keeps compounding. Another organization reduced eligibility-related denials from 25%+ to 9%. We've seen 34% Q1 revenue increases from automated deductible hold strategies. During your demo, we can use our ROI calculator with your actual volumes, task times, and staffing costs to show projected returns specific to your organization.
Ready to Stop Leaving Revenue on the Table?
See how Innobot's charge capture automation can work in your specific environment. No pressure, no generic demo just a real conversation about your challenges.
